Show Freight Shipping

Managing the freight logistics of world tours for music and theater acts as well as sports, media and live events in foreign countries, presents a unique set of challenges. In this industry you cannot afford to be late under any circumstances. All equipment must arrive in good condition and on schedule or the show cannot go on.

SHOW FREIGHT top of pageWhether it’s an international touring production of The Phantom of the Opera, with a crew of 70 people being paid for every day on the road, and lighting/sound/video equipment and costumes are being rented on a daily basis; or the US national motocross team traveling to the world championships, every single day and hour counts. Equipment must arrive exactly on schedule in perfect condition. There is simply no room for cutting corners and no margin for error. Schedules must be built around artist/production team/athlete schedules, venue availability, transit times between countries, available modes of transportation, allowance for customs delays and many other considerations. Building in safety buffers for early arrival is not always practical because it results in extra costs for crew salaries and per diem, daily equipment rental, storage, etc. Scheduling for arrival just in time saves on costs, but increases the risk of arriving too late for the event to start on schedule. Scheduling and executing a live event tour or a commercial/film/tv photo shoot in a cost effective manner, while minimizing risk, is a fine balancing act requiring extensive experience and backup plans.

Overseas Brokers has been a leader in time-sensitive freight management for over 25 years. Our services include global freight forwarding and logistics services including load-in/load-out labor and equipment, air freight, ocean freight, inland trucking, customs clearance, ATA Carnets for temporary duty-free import, aircraft charter services, insurance and logistical support for entertainment, media and sports events worldwide.

Drawing on a global network of tried and true logistical agents in every country, we offer reliable and responsive teams to manage every aspect of getting your stage props, instruments, lighting/sound/video equipment, road cases, vehicles, cameras, merchandise, spare parts, wardrobes, and other essentials to each venue safely and on schedule.

Following is a list of services we offer:

  • Concert sceneTour and event planning
  • Packing
  • Warehousing
  • Inland trucking
  • Air freight
  • Charter aircraft
  • Ocean freight
  • Containerization
  • ATA carnets
  • Customs brokerage
  • Insurance
  • Courier services
  • Load-in/load-out labor and equipment

We work closely with tour managers, producers, promoters, artists, musicians, bands, orchestras, sports team management, equipment suppliers, broadcasters, event organizers, customs brokers, truckers, packers, loading/delivery crews, air and ocean carriers to manage the entire logistical process.